The various elements and components of the ODESYPANO management system are coherent in terms of environments data collection and processing of input data. They produce reliable information with a sufficient level of computerization. The system integrates various aspects of management for data and indicators necessary for the needs of senior management at all levels in order to assist in decision making.
PLANNING, MONITORING AND EVALUATION SYSTEMS
ODESYPANO planning-programming aims to ensure harmonization, within the framework of participatory and integrated approach (API) and partnership, coherence between basic planning, local, participatory, partnership emanating from the community development plans (PDCs) and the strategic and global planning, which translates ODESYPANO objectives and project results on physical and budgetary basis.
This concerted planning and partnership exercise leads to elaborate the ODESYPANO activities and programs at different levels based on the contract-programs (CPs). These programs meet the needs of beneficiaries and materialize the objectives set for the project (ODESYPANO and partners).
L’ODESYPANO dispose d’un système de suivi évaluation (SSE) opérationnel et intégré dans son processus de programmation, suivi - évaluation depuis 1995.
The ODESYPANO has used a monitoring and evaluation system (SES) operational and integrated into its programming process, monitoring - evaluation since 1995. The objective of this system is to provide relevant information in a timely and reliably base for decision making in several levels : Management Directorates and Central Directorates, Regional Directorates, Development Committees, Partners, Ministries and finds Donors.
The ODESYPANO monitoring - evaluation system covers:
• Monitoring the performance and products which allows ODESYPANO and its partners to control the implementation of activities and resolve problems at runtime. This process primarily involves four steps, namely data collection, processing of data in order to obtain information sorted, filtered and consolidated analysis of these data and their interpretation and finally the shaping and dissemination of information for use in decision making.
Monitoring effects and impacts of ODESYPANO projects in terms of environmental changes; following implementation of agreed programs. The measurement of these results allows correcting and rectifying the objectives and strategies.
The Geographic Information System (GIS) is a tool for taking appropriate and timely decisions via various levels of decision on the basis of geo-referenced information. It produces information for the planning and programming and includes information about products geo-referenced (works, roads, plantations, water points ...) and their effects and their impacts.
It is consistent with the technical organization of the office and facilitates the monitoring and control of the activities implementation, analysis and decision making and contributes to the improvement of office services, by producing cartographic records updated at different scales of representation. It also facilitates the thematic and spatial studies and contributes to enhancement of socio-economic information and connecting various data sets and crossing statistical data (descriptive) with geographic data.
INTEGRATED MANAGEMENT SYSTEMS
The ODESYPANO Integrated Management System covers domains of human resources management, budget management, procurement and financial management and accounting. The computer application software of the system is set up and operated for functional and management purposes.
For budget management, the system can record in real-time budgetary commitments and ensure budget monitoring. In the main while it allows to ensure compliance with budgetary constraints and update budgetary commitments. Also it helps to periodically bring the position of engagement with the financial statements and accounting presenting elements allowing analysis of any differences. This system enables the visualisation of periodic status of commitments implementation for all operational directorates and opening tranches of approved budget for office projects.
The human resource management system allows :
Workforce Management and Planning gathering qualitative and quantitative HR needs, taking into account the objectives and operations of the office and skills management grouping levels: skills diagnostic and engineering and training management and monitoring and dashboards editing allowing the control of the personnel by DG;
Administrative Personnel Management grouping conventional management entities in relation with the statutory management on the one hand and skills management on the other hand, payroll management and personnel expenses (payroll and declarations, certificates etc...).
Social Management combining the functions of managing social environment of working conditions and relationship with internal and external partners.
Matching jobs-skills allows the office to make a reassignment of some of its agents, and if necessary to make further recruitment.